An Oregon Senate bill took effect in earlier this year that makes time and pay records part of an employee’s personnel records. This could have an impact to employers any time a current or former employee requests to see their employment file. Under the new law, the time and pay records must be produced as part of the complete employee file.
Employers will want to make sure they are following the guidelines regarding personnel records, paying careful attention to what needs to be included in the file, as well as the time-frames for responding to requests and retention. Keeping organized, easily accessible payroll records and setting a protocol for responding to requests will ensure there’s nothing to panic about when requests for records arrive. Check out BOLI’s website for more information.